Event Coordinator 


We are looking for a successful and enthusiastic event coordinator to produce events from conception to completion. Event coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations.

 

RESPONSIBILITIES

  • EVENT PLANNING, DESIGN AND PRODUCTION WHILE MANAGING ALL PROJECT DELIVERY ELEMENTS WITHIN TIME LIMITS.

  • LIAISE WITH CLIENTS TO IDENTIFY THEIR NEEDS AND TO ENSURE CUSTOMER SATISFACTION.

  • CONDUCT MARKET RESEARCH, GATHER INFORMATION AND NEGOTIATE CONTRACTS PRIOR TO CLOSING ANY DEALS.

  • PROVIDE FEEDBACK AND PERIODIC REPORTS TO STAKEHOLDERS.

  • PROPOSE IDEAS TO IMPROVE PROVIDED SERVICES AND EVENT QUALITY.

  • ORGANIZE FACILITIES AND MANAGE ALL EVENT’S DETAILS SUCH AS DECOR, CATERING, ENTERTAINMENT, TRANSPORTATION, LOCATION, INVITEE LIST, SPECIAL GUESTS, EQUIPMENT, AND PROMOTIONAL MATERIAL.

  • ENSURE COMPLIANCE WITH INSURANCE, LEGAL, HEALTH AND SAFETY OBLIGATIONS.

  • SPECIFY STAFF REQUIREMENTS AND COORDINATE THEIR ACTIVITIES.

  • COOPERATE WITH MARKETING AND PR TO PROMOTE AND PUBLICIZE EVENT.

  • PROACTIVELY HANDLE ANY ARISING ISSUES AND TROUBLESHOOT ANY EMERGING PROBLEMS ON THE EVENT DAY.

  • CONDUCT PRE- AND POST – EVENT EVALUATIONS AND REPORT ON OUTCOMES.

  • RESEARCH MARKET, IDENTIFY EVENT OPPORTUNITIES AND GENERATE INTEREST.

    REQUIREMENTS

    • PROVEN EXPERIENCE AS AN EVENTS PLANNER OR ORGANIZER.

    • IMPRESSIVE PORTFOLIO OF PREVIOUSLY MANAGED EVENTS (WEDDINGS, MEETINGS, PARTIES, CORPORATE EVENTS).

    • EXCELLENT TIME MANAGEMENT AND COMMUNICATION SKILLS.

    • SALES SKILLS AND ABILITY TO BUILD PRODUCTIVE BUSINESS RELATIONSHIPS.

    • ABILITY TO MANAGE MULTIPLE PROJECTS INDEPENDENTLY.

    • MS OFFICE PROFICIENCY.

    • WILLING TO SUBMIT REFERENCES FROM PREVIOUS CLIENTS.

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